Name in original language
Strumento AI per lo screening dei curricula
Initiative overview
The AI Pilot for CV Screening was developed for Formez PA's internal recruitment of consultants who support project activities commissioned to the agency by public administrations.
The introduction of the inPA portal led to a surge in applications: from 11,888 between December 2021 and October 2023 (pre-inPA) to 24,053 for 824 notices from October 2023 to October 2025, a more than 100% increase. This overwhelmed manual screening by three-person committees, requiring 1,500 hours in 2023, 3,000 in 2024, and 2,500 in 2025, with risks of inconsistency and missed talent due to varying committee compositions.
Objectives include automating competency extraction from CVs and preliminary ranking via semantic matching to job needs, while providing dashboards for human review. The tool integrates Formez PA's scoring rules and aims to address aspects related to EU AI Act/GDPR compliance through audits. An interdepartmental team from human resources, project managers, ICT, and end users drives the process.
The initiative will integrate fully into Formez PA's intranet for all internal consultant selections. Future evolution includes refining models via monitoring, potential expansion within Formez PA projects, and capacity-building for staff. Institutionalisation relies on governance, training, and scalable infrastructure to handle growing internal recruitment needs securely.
Results, outcomes and impacts
Since May 2025, the pilot has processed thousands of CVs monthly for internal consultant selections. Besides significantly cutting screening time by about 50% from the 2024 baseline of 3,000 hours, it enhances consistency by benchmarking human versus AI rankings, freeing committees for interviews. Measurements include workload logs, deviation analysis, audit trails, and staff feedback.
Outcomes are fairer internal evaluations and qualitative focus. Future expectations include 20–30% faster cycles for Formez consultant hiring, data-driven improvements to notices, and sustained efficiency gains.
